Copy a Google Form
How to Copy a Google Form? Google Forms is an online tool that allows users to create and submit fillable forms, quizzes, and documents. Submitted forms are stored in the user’s Google Drive account.[1]
The Forms History Add-on helps you track versions of forms you’ve created in Google Forms. However, it doesn’t allow you to copy a form from one version to another.
Duplicating Forms Through Google Drive
One of the most powerful features in Google Forms is its ability to make copies of existing forms. This allows you to customize a form for your specific needs without having to start from scratch.[2] Whether you’re a business owner looking to create a customer feedback survey or a teacher creating a quiz for your students, copying a form can save you a lot of time and effort.
Making a duplicate form is also an effective way to share your form with other people without worrying about them accidentally editing something on your original form. This can be a great way to ensure that your form is safe and secure, especially if you’re using it in an online learning environment where collaboration is a must.[3]
While making a copy of your form can be helpful, there are some common problems that you may encounter. For example, you may not be able to copy a form or you might find that the copied form isn’t editable. In these cases, you should check the form’s sharing settings and make sure that you have the right permissions to make a copy of it.
You might also experience difficulty locating the form you’re trying to copy. In this case, you might want to search the form in question by name or keyword. You can also sort your forms by name, date, or type to make it easier to find the form you’re looking for.[4]
Lastly, you might have noticed that your form isn’t displaying the proper version history. While this is a feature of the newest version of Forms, it’s not available in older versions. Luckily, Google has a very handy add-on called Forms History that can help you find the version of your form that’s most important to you.
Choose A Form From The File
When you create a Google form, you can choose to allow people to upload files from their device or from their own Google Drive account. This option is great for when you have an existing file that you want to include on the form or if someone sends you a file that you need to upload. Once the form is uploaded to your Google Drive, you can use it to collect data and to share that information with other people.
To make it easy for people to fill out your form, you can add a field that asks them to describe the file they’re sending to you.[5] This field will display when they’re submitting the file and allows them to write descriptions that are up to 255 characters long.
The description field isn’t required, but it helps people explain what they’re sending you so that you can respond in a more meaningful way. This is especially useful when you’re combining responses with another document or other media, like videos and audio files.
Once you’ve created your form and added a description field, the next step is to preview it and configure its security settings. The preview will give you a feel for how it looks to the people who will be using the form to send you their files, and you can rearrange the order of fields or add new ones.[6]
After you’re satisfied with the form, copy its link and share it with the people who will be using it to send you their files. They’ll be able to view your form in a new window and will be prompted to make a copy of it when they open the link.
You can also save your form as a PDF to share it with others, either digitally or on paper. This format is easy to print out and can be shared through email or other digital means.
If you need to embed a form on your website, the default option is to use the iframe HTML code. This is a simple process that requires you to open your WordPress editor for the page where you’d like to embed the form, switch to TEXT mode, and paste the iframe code in its place.[7]
Select Vertical 3-Dots
When it comes to duplicate a Google Form you have some choice options. To do the job right you will want to consider all available tools before making the final call. The most obvious choice is probably a USB flash drive with a copy of the form attached. Another option is to use an online cloud service that allows you to share your work amongst colleagues without the need for a physical copy. This is particularly useful if you are in the business of managing multiple sites on the same network.
Edit The Duplicate Form
If you’d like to make changes to a duplicate form without affecting the original one, you can easily do this[8]. This option is available from both Google Drive and the Form Editor. Once you’ve found a form you want to clone, simply hover the mouse over its name and click on Duplicate.
Once you’ve clicked on the option, a new form will be created, with the same title as the original and the same ID number. You can then edit the form’s title and fields as needed. You can also change the form’s layout, and add more fields if you’d like.
To make the most out of this feature, it’s recommended that you de-select any fields in the original form that you don’t want to appear on the duplicate.[9] These include auto numbers, formulas, signatures, file uploads, audio, and video.
You can also edit the form’s workflows by clicking the More icon near the top-right corner of the form builder and selecting Manage Form Steps. Once you’ve done this, you can select the fields you need for each step and customize them. You can also modify the text displayed on the form’s send and next/previous buttons, if you’d like to.
This feature can be very useful if you have a large number of field collectors, or if you’re sharing a form with multiple organizations. [10]It’s also helpful for when you have a complex form with many options and conditional logic applied.
Open Form and Form Functions
Google Forms is a free application that allows you to create online quizzes, surveys, and questionnaires. It is part of the Google Workspace and offers a wide range of ready-made templates, question customization options, and other tools for form creation.[11]
You can use it to gather information from your customers, employees, or other stakeholders. For example, if you have an event coming up, you can use a Google Form to collect registrations and other information from attendees.
Once your form is created, you can share it with others using the “Send form” menu that appears at the top right of the screen. You can choose to send it via email, a link, or through social media. You can also embed the form on your website by clicking on the “Embed HTML” button.
Another function of Google Forms is the ability to set time limits on responses, which is especially useful for quizzes that must be completed in a certain amount of time.[12] You can set a time limit manually, or you can use add-ons from the Google workspace marketplace to dynamically update your forms when submissions are made.
For quizzes, you can also set a score at the end of each quiz to make sure your students don’t give prank answers. You can also choose to include an answer feedback message in the form so your students can see why they may have gotten some questions wrong.
One of the most useful functions of Google Forms is the ability to organize your questions by section. These sections are a great way to break up longer forms into manageable chunks.[13]
You can add a section to your form by clicking the “Add section” icon on the right toolbar (two vertically stacked rectangles). This will create a new section with a heading and questions.
In addition, Google Forms is compatible with Google Sheets and other apps, making it easy to collect data and analyze it. It also offers a variety of form analysis tools, including pivot tables and charts. You can even create documents from your form responses with Form Publisher, an add-on that can automatically generate Google Docs, PDFs, and other formats.
Click On The More Icon
Google Forms is a great tool for creating surveys, quizzes, polls, and other forms of information crowdsourcing. It offers ready-made templates, a drag and drop interface, question customization, and more. [14]It’s free and is part of the Google Workspace software suite.
If you want to copy a form, you can simply click on the More icon that’s located in the top right of the form. This will open a menu that lets you share the form with email, link, HTML embed code, and social media.
You can also add collaborators to the form to make it easier for your team to collaborate on a project. You can do this by clicking the More button and selecting Collaborators.
The More button also allows you to preview the form and check for bugs before sending it out. If you’re concerned about the form’s layout or functionality, this is a good way to get feedback from your audience and make any needed adjustments.
Another useful feature for forms is the ability to organize questions into sections. These can help you break longer surveys into manageable chunks.[15]
Using sections can also help your respondents save time and complete the survey more quickly, which is important for businesses that need to gather feedback from their customers. You can also use this feature to customize the order of responses for each question and rank options for better organization.
Finally, Google Forms lets you collect your form responses in a spreadsheet. This is an easy and convenient way to track your form’s results.
You can also save your form’s responses in a document, like an Excel file, and access them later. This is particularly useful for analyzing the results of your online surveys and quizzes, as it gives you access to all responses in one place.
Using these features can make your form more efficient and help you to get better results from your projects. [16]It also helps you to avoid having to recreate the same process over and over again. You can even use keyboard shortcuts to automate the process, making it faster and more intuitive for your users.
Make a copy
Having a Google Form in your arsenal is great, but if you need to share it with people outside of the office or even on the go, having a duplicate of the file can be a godsend. To do this, install the Document Studio app and create a workflow that triggers when a new response is submitted to your form.[17] Then, set a condition that triggers the workflow to create a copy of the files for the respondents, along with any other relevant information about their response.
Another good way to make a copy of the Google form is by embedding it in your site or blog. This can save you a few clicks in the process, and is a lot quicker than grabbing a link to your Google Form. Embedding the form into your site or blog also makes it easier to use in a web chat or email. This can be a good way to keep your users happy and get more responses from them. The one thing to remember is that your embedding may make your form searchable by search engines so be careful not to overshare.
Make Settings For Duplicate Form
The easiest way to prevent duplicate responses is to create a Google Form that requires respondents to sign in with their Gmail / Google Account.[18] This way, Google can track their email addresses and keep them out of the response spreadsheet.
Another easy option is to limit the number of responses that a person can submit on a single Google Form. This is especially useful if you are linking your Google Form with a spreadsheet, as it cleans up your data and prevents people from entering multiple responses to your dataset.
In this case, you can use the conditional formatting rules in the Google Sheets file to create a custom formula that will highlight your duplicates in a color of your choosing. Then, you can review the highlighted cells and delete any redundant entries.v
You can also use the No Duplicates setting to prevent users from entering an answer that already exists in their previous submissions. This works best on fields that have answers that should only be unique for each person who fills out the form, such as the email address, last name, and student ID number.
If you are using Google Forms to collect inventory information, you can configure the validation block to automatically detect duplicate product ID and name entries in real time. This way, your workers will get an error message whenever they input a duplicate entry of a product in the inventory master app, prompting them to enable unique information on that particular item.[20]
This is the easiest way to prevent duplicate responses, but it also leaves your forms out of the reach of people who don’t have Gmail / Google accounts. Alternatively, you can use Google Apps Script to perform some validations on the data that is entered and remove any duplicates from the Google Form.
