Tedious setup
How to Close Google Form Without? Have you ever tasked students or colleagues with completing a Google Form (for example, a quiz) and then forgot to close it? This can be a frustrating experience – it can also be difficult to track and follow-up on late submissions, so it’s a good idea to have a closing reminder in place.[1]
One way of avoiding this is to use an app or add-on to automatically close a form after a certain number of responses have been received, or at a specified date and time. It’s possible to achieve this with the help of an extension called Form Limit from the Google Workspace Marketplace.
The extension has a few features, including the ability to display a list of form responses using the Awesome Table feature. It also lets you close a form after a specified number of responses have been received, at a certain date and time or when a spreadsheet cell equals a value.[2]
You can even set a recurring schedule for the opening and closing of your forms so that they are always available to your users at a given time. This can be a useful feature for staff who need to check on the progress of projects, or simply to keep your team happy and informed.
The best way to do this is to use an app or add-on that is specifically designed for this task.[3] It’s a good idea to opt for an extension that allows you to create a custom closing message for your form – this is an excellent way to keep your form visitors engaged and make sure they are able to submit a high-quality answer to your questions.
No submission page customisation
If you have a large number of submissions in one form, it can be difficult to close the form without losing all the data. Thankfully, there are some plugins that allow you to close a Google form without deleting the data.[4]
The form can also be closed automatically based on a number of conditions, such as the maximum number of responses. This can be a handy feature to have, as it helps you avoid students or colleagues making late submissions.
To customise the submission page, you need to modify your form’s XML structure. This process is relatively straightforward, but you will need to know what a form is and how to define it.[5]
When you create a new form, you can choose how many fields will appear on the page and how they will be displayed. You can also change the text style for your questions and headers. You can also select a background image for the form.
In addition, you can change the layout of your form by modifying its HTML template. This will ensure that your form is consistent across all browsers and devices. You can even add a button that allows the submitter to save their work at any point in the process.[6]
You can also add a default field, which will pre-populate the answer when the respondent opens the question for the first time. This can be useful for saving time, or it can help to give the respondent a better understanding of what type of answers are expected.
For example, you can use a default field to collect information about the date of the event that caused the response. This can be used for monitoring the number of responses a certain event is getting, or it can be useful for identifying which feedback is being received most frequently.
Another alternative is to install an extension that allows you to open and close your forms at a specific date. To do this, you need to download the “Email Notifications for Google Forms” plugin from the Google Workplace Marketplace and then configure it.[7]
Can’t set opening dates in advance
A local animal shelter was looking to entice volunteers for what is essentially a massive kitty litter cleanup and needed an eye-catching form that could be customised to its specifications. Fortunately, Linda found the solution with Jotform and now she has a form which does all the work for her. Using Jotform, she was able to build a multi-part form with multiple layers of security and send email notifications when someone has finished.[8]
In addition, Jotform makes it easy to add custom gifs and iframes to the form so that it looks just as good on mobile devices as it does on desktop computers. The best part is, Linda now has the time of her life to do what she loves doing most – helping people.
One thing that Linda didn’t mention in her article is that she couldn’t have guessed it at the time, but the county animal shelter was a longtime Jotform customer and has used Jotform for many of its more complicated forms since the start.[9]
Can’t close forms based on multiple conditions
When you have a Google Form that has multiple fields, you can use the conditional logic feature to show or hide specific fields based on user answers. This makes the process easier and less tedious.[10]
First, you need to create a conditional statement. This will be displayed on the Conditions tab of your form. Click on the little Plus sign and configure your first condition.
For example, if the field is an email address, you can set it up so that the form will only display if the user has an email address that matches the one entered in the field. [11]You can also include a message within the conditional statement, such as stating that the user must have an email address to complete the form.
If you want to have more than one condition, you can use the +Add Condition button to add another one. This will be connected to the previous condition with one of the available connectors, such as AND or OR.
Once you have created your second condition, you can set the corresponding action to show or hide. You can even group your conditions, which will isolate them so that they are treated as one.[12]
This will save you time since you won’t have to repeat the same rule for each field that needs to be shown or hidden. This is also a great way to customize your forms if you have many different questions that need to be displayed or hidden.
You can also create a form that is closed when the user submits it. This allows you to keep the data collected in a safe place and prevent it from being used again later on.
When you’re creating a form that will be closed, be sure to include a close button and the code that will trigger it. You can either use the Form_Submit trigger or the Time trigger to determine when the form should be closed, and you can also add a Force Stop block that will prompt the user to close the form.[13]
You can also personalize the closing message to your form’s users by using Pipe Logic. This feature is also known as answer merge codes or recall information, and it enables you to personalize the closing message by using data given in earlier questions. This helps to boost completion rates and make the user’s experience more engaging.
Close your Google Form on a specific date
Google Forms are an excellent way to collect data from your website. You can also use these responses to automate email marketing campaigns with Mailchimp. Having the ability to close your Google Form on a specific date will help you reach out to your leads immediately. [14]This can be helpful if you want to send them an email on their birthday or wish them on their anniversary.
Having this feature built into your Google Form is a great idea because it saves you time and energy. It also helps you keep track of your data in case you need to do any analysis or review.[15] You can even create folders in your Google Drive that automatically sort and organize the responses to your forms. This is a much better option than manually exporting all of the responses to PDF and then importing them into your spreadsheets. This can take a lot of time and effort, especially if you have a large number of forms.
Based on submission number
Google Forms can be a great way to collect information from your visitors. However, it can be a bit of a pain to track down the latest submissions or sort through the reams of PDF files. The good news is, there is a nifty little tool that will help you out. The software automatically generates a list of the most recent form responses and saves them to your chosen parent folder in Google Drive. With this automated process in place, you won’t have to worry about missing out on any of your favorite leads and can move on to the next task.
