How to Access Emails on Gmail
If you’d like someone else to Access Emails on Gmail, you have a few options. First, you need to grant a delegation the right to access your Gmail account. After granting a delegation access,[1] the delegate will be sent a confirmation email. Once confirmed, the delegated email address will be listed under “Grant access to account.” To access emails from the delegate, simply click on the email address and a new window will open. Note that all messages sent to the delegate will still have the sender’s name on them.
Delete messages from delegated account
If you want to delete messages from a delegated account on Gmail, you can do so in three easy steps. First, go to the settings section of your Gmail account. Once you’re there, click the cog icon. [2]Then, click the delegated account’s name. From there, you can choose how you want to delete messages.
Once you’ve made the decision to add a delegate to your account, you can add and remove the person. [3]You can do this from the Gmail app or in the Settings, Accounts and Import tab. In either case, you’ll find a button to select a delegate.
Once you’ve selected the account to delegate, you’ll need to select a label for it. You can use this label to identify the person who receives emails. [4]Then, you’ll need to enter the delegate’s email address. Once you’ve done this, your delegate’s account will show up in the labels.
If you want to delegate access to another account, make sure the person has the permissions necessary.[5] Depending on the situation, this person might not be allowed to access certain features, such as Gmail chat, so if you have concerns, take steps to protect your account before delegating access.
Delegating access to your Gmail account is a great way to share your email address with other people. [6]It’s also a great way to assign responsibility for managing your email. You can delegate email rights to other people, such as an assistant, or a spouse. This is much safer than granting them your password and giving them access to all your Google services.
Allow third-party apps to access gmail account
In order to manage third-party apps that access your Gmail account, visit the Google Account control panel. Click the “Third-party apps” section. This will give you in-depth information about the apps you’ve allowed access to. [7]You can also revoke their access by selecting the “Remove Access” button. This will prevent any apps from viewing your personal data.
Some applications may not be compatible with your Gmail account if they don’t use OAuth. Others will require more secure technologies like access tokens. If you’re using an older browser, such as Thunderbird, you should change your authorization method to “OAUTH2”. If you’ve changed your passwords, close and restart Thunderbird. [8]Then log into your Gmail account to confirm the change.
Leave a copy of retrieved messages on the server
Gmail allows you to store a copy of retrieved emails on the email server whenever you access it. You can find this option in the control panel, under the section called stats. Click the expand link in this section to find the hostname and select the relevant option. By doing this, you will be able to [9]access your mail from any computer without the need to download the message again.
If you do not have multiple computers or devices that you use to access your emails, you may want to disable this feature. Most email clients support this option. [10]If your email client doesn’t include it, try checking the settings of your email client and changing them to “Leave a copy of retrieved emails on the server”.
To disable this option, open Outlook and click on Tools and Account Settings. Go to the E-Mail tab. Click the account you want to access, and then click the Change button. In the next window, click the More Settings button. Select the Advanced tab. Uncheck the box next to Leave a copy of retrieved emails on the server.
Label retrieved messages
There are a couple of ways to label retrieved emails in Gmail.[11] First, you can add labels from the reading view. This feature is located on the top-bar menu of an email, above the subject line. You can also assign labels to multiple emails at once from the list view. The list view can be either the inbox or a folder.
You can also delete messages by using the “Archive” feature. This will move them to the inbox, where they can be retrieved. [12]However, if you want to keep them for further reference, you should first move them to the archiving folder. [13]You can then search through these emails.
Another good way to organize emails is by creating sub-labels. Sub-labels are like folders that contain a variety of sub-folders. This makes it easy to distinguish emails by their labels. For example, if you were keeping track of client correspondence, you would create a sub-label that held all the emails related to the client.[14] But the problem with this method is that the emails can become heavily clustered over time, which makes it difficult to search them.
Luckily, Gmail has a handy tool that can help you remove empty labels. Labels on Gmail can help you to separate your emails by type or topic. You can also use labels to separate your work and personal emails and to keep track of emails you need to reply to. This tool can be used in the web interface or the mobile app.
Another helpful feature in Gmail is the ability to automatically label emails based on certain rules. [15]You can apply multiple tags to emails and retrieve them depending on various contexts. You can also use labels to batch delete emails, which is more convenient than deleting them page by page. This feature eliminates the risk of accidentally deleting emails and makes it easier to determine which ones to archive or delete.
